Supplier Refund Policy

1. Purpose & Scope

This Supplier Refund Policy (“Policy”) governs all refund, return, cancellation, and dispute obligations of suppliers (“Supplier”, “You”) operating on or through AutoSparesZone.

By accepting leads, responding to customer inquiries, or completing sales sourced from AutoSparesZone, you agree to comply fully with this Policy.

2. Supplier Status & Platform Role

AutoSparesZone is a marketplace and lead-generation platform. AutoSparesZone:

• Does not sell parts
• Does not process payments
• Does not issue refunds
• Does not act as an escrow, agent, or reseller

Suppliers are the sole seller of record and bear full responsibility for refunds, returns, disputes, warranties, and customer satisfaction.

3. Supplier Refund Responsibility

Suppliers are solely responsible for determining, approving, processing, and issuing refunds to buyers.

AutoSparesZone shall not:

• Mediate refund negotiations
• Override supplier decisions
• Issue refunds on a supplier’s behalf
• Assume financial liability under any circumstance

4. Mandatory Disclosure Obligations

Prior to accepting payment, suppliers must clearly disclose to the buyer:

• Refund eligibility terms
• Return windows and deadlines
• Restocking or inspection fees
• Shipping and freight responsibilities
• Warranty limitations (if any)

Failure to disclose refund terms may result in supplier liability for disputes, chargebacks, or platform enforcement actions.

5. Refund-Eligible Scenarios

Suppliers should consider refunds only in cases such as:

• Incorrect part shipped due to supplier error
• Part materially different from written quote
• Part damaged prior to shipment
• Verified shipping carrier damage (with documentation)

Refund approval remains at the supplier’s discretion, subject to applicable law.

6. Non-Refundable Scenarios

Suppliers are not obligated to issue refunds for:

• Incorrect vehicle information provided by buyer
• VIN mismatches not caused by supplier
• Buyer ordering errors
• Electrical or electronic parts once installed
• Parts damaged due to improper installation
• Normal cosmetic wear on used or salvage parts
• Buyer change of mind

7. Used, Salvage & Reconditioned Parts

Suppliers acknowledge that most parts sold via AutoSparesZone are used, salvaged, or reconditioned.

• Cosmetic imperfections are expected
• Mileage may be estimated
• Parts may show signs of prior use

Cosmetic condition alone shall not justify refunds.

8. Return Authorization (RMA) Requirement

Suppliers must establish and enforce a Return Merchandise Authorization (RMA) process.

Suppliers may refuse:

• Unauthorized returns
• Returns without proper documentation
• Returns outside the approved timeframe

9. Return Shipping & Freight

Suppliers must clearly specify responsibility for:

• Return shipping costs
• Freight re-crating
• Insurance requirements
• Carrier coordination

AutoSparesZone bears no responsibility for logistics or shipping disputes.

10. Inspection & Condition Verification

Suppliers may inspect returned parts before approving refunds.

Refunds may be denied if parts show:

• Signs of installation
• Damage after delivery
• Missing components
• Alteration or tampering

11. Refund Amounts & Deductions

Approved refunds may be reduced by:

• Restocking fees
• Inspection costs
• Shipping charges
• Handling or reconditioning costs

Suppliers must communicate deductions clearly to buyers.

12. Refund Timelines

Suppliers are responsible for communicating realistic refund timelines.

Delays caused by banks, processors, or carriers are not the responsibility of AutoSparesZone.

13. Chargebacks & Disputes

Suppliers are solely responsible for:

• Responding to chargebacks
• Providing evidence to processors
• Absorbing chargeback fees
• Financial losses from disputes

Excessive disputes may result in platform suspension or termination.

14. Legal & Regulatory Compliance

Suppliers must comply with all applicable consumer protection, refund, and trade laws in their jurisdiction.

AutoSparesZone does not provide legal advice to suppliers.

15. Indemnification

Suppliers agree to indemnify and hold harmless AutoSparesZone from any claims, disputes, penalties, losses, or legal actions arising from:

• Refund disputes
• Misrepresentation of parts
• Warranty claims
• Chargebacks
• Consumer complaints

16. Enforcement & Termination

AutoSparesZone reserves the right to:

• Suspend suppliers for repeated refund violations
• Terminate access for unresolved disputes
• Restrict lead distribution

17. Policy Updates

This Policy may be updated at any time. Continued participation constitutes acceptance of revisions.

18. Contact Information

For policy questions:
Email: partners@autospareszone.com